Portal eMASCO

Secretary/Assistant Secretary Grade 19 responsible for ensuring that the daily affairs in the office of the top management group officers are handled efficiently and with high quality as well as regulating the work schedule in an orderly manner. Perform tasks such as typing, preparing correspondence, reports and file management.

Alternative Names

Tasks

screening requests for meetings or appointments and helping to organise meetings

nising and supervising filing systems

screening and recording leave and other staff members‚Äô entitlements

dealing with incoming or outgoing mail

using various computer software packages including spreadsheets to provide administrative support

checking, formatting and transcribing correspondence, minutes and reports from dictation, electronic documents or written drafts to conform to office standards using the typewriter or other word processing equipment

checking, recording and distributing mail, correspondence and documents

N
Administrative And Support Service Activities

0416
Secretarial And Office Studies
0414
Management and Administration

Skills

Asas

Basic ICT

proficiency in using computers to retrieve, access, store, produce, present and exchange information.

Writing

proficiency in communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation

ability in looking for ways to help people.

Reading Comprehension

Proficiency in understanding written sentences and paragraphs in work related documents.

Clerical/ Administration

proficiency in writing letters, organise and record information.

Khusus

Data Entry

proficiency in entering information into a computer or data-recording system using an electronic or mechanical device.

Microsoft Office

proficiency in using office suite applications, servers and services developed by Microsoft.

Document Management

proficiency in using document management systems (DMS) to track, manage and store documents and reduce paper.

Record Keeping

proficiency in keeping records, or units of preserved information in some permanent form such as written documents, photographs, recordings and others.

Related Courses

Training Programmes

e-Latih Online Courses

TVET Madani Courses