eMASCO

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Major Group

Technicians and Associate Professionals

Sub-Major Group

Business And Administration Associate Professionals

Minor Group

334

Administrative And Specialised Associate Professionals

Unit Group

3343

Administrative And Executive Secretaries

Small Unit Group

MASCO Code

3343-10

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Executive Secretary

Executive Secretary provides high-level administrative support to executives, senior management, or leadership teams within non-governmental organizations (NGOs), corporations, nonprofits, or other private sector entities. This role involves managing calendars, coordinating meetings, handling correspondence, and performing various administrative tasks to facilitate the smooth operation of the executive's office or department. The Executive Secretary acts as a gatekeeper, liaison, and resource for internal and external stakeholders.

Alternative Names

Tasks

Maintain and coordinate executive calendars, including scheduling appointments, meetings, and conference calls. Anticipate scheduling conflicts and proactively manage adjustments to accommodate changing priorities.

Arrange and coordinate meetings, conferences, and travel arrangements for executives and team members. Prepare meeting agendas, attend meetings to take notes or minutes, and distribute meeting materials as needed.

Screen and prioritize incoming communications, including phone calls, emails, and mail, for the executive's attention.

M
Professional, Scientific And Technical Activities
G
Wholesale And Retail Trade, Repair Of Motor Vehicles And Motorcycles.
C
Manufacturing
L
Real Estate Activities
K
Financial And Insurance /Takaful Activities

FB-025-3:2012
Executive Secretaryship

0416
Secretarial And Office Studies
0414
Management and Administration

Skills

Basic

Active Listening

Proficiency in giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate. sure?

Speaking

Proficiency in communicating effectively as well as convey information verbally and in a way that can understand.

Writing

proficiency in communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation

ability in looking for ways to help people.

Reading Comprehension

Proficiency in understanding written sentences and paragraphs in work related documents.

Specific

Corporate Reporting

proficiency to prepare financial and non-financial information to stakeholders and shareholders.

Document Management

proficiency in using document management systems (DMS) to track, manage and store documents and reduce paper.

Administration Management

proficiency in the process of creating information systems and supervising its flow from and to others within an organization.

Record Keeping

proficiency in keeping records, or units of preserved information in some permanent form such as written documents, photographs, recordings and others.

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